The EASA 145 Stores Management and Inspection System is an essential element of the 145 approval. But this is only one part of the many QC elements which are evident in the overall management of the store.
The following Quality Control System elements should be deemed “essential” within a fully functioning store.
All parts documentation should accurately reflects industry safety requirements.
The receiving inspection process shall confirm that products and articles are accompanied by appropriate documentation.
A process to establish accountability of the documents originally received with the parts being sold and shipped or any other documents establishing the condition and origin of parts received and shipped.
Documentation control and management procedures (batch control, and remaining inventory control and verification) to prevent the misuse, or unintended use, of a copy. (Including a system for addressing corrective actions.)
A system for hazmat control and transport that meets the requirements of the national regulations.
A process for inspecting components which are susceptible to electrostatic discharge (ESDS) sensitive.
The organisation should have a system for training all personnel to ensure that the all quality Control (QC) elements of the supply chain perform correctly in accordance with organisational and regulatory requirements.
A process or procedure for training purchasing and receiving personnel regarding the identification of counterfeit parts and suspected unapproved parts.
Competence management process to ensure that all nominated persons who are authorized to make quality determinations are qualified and correctly trained.
A procedure for removing any suspect material and placing in a separate “quarantine” area until such or non-conformance can be properly investigated and resolved. (The separate area may be physically segregated or it may be procedurally segregated – but must prevent access of sale to non – authorised persons)
A procedure for controlling all measuring and other test equipment. The procedure should also provide for appropriate storage, usage, and calibration of such equipment.
A shelf-life control system that helps the distributor meet quality and technical criteria for each part that has a shelf life.
A system for assuring that technical data is current and accessible, when such data is required as part of the function of the stores inspector
When inspection stamps are used, then a process or procedure for controlling inspection stamps, including stamp issuance, usage, reissuance, loss of, and accountability.
A system to ensure packaging control, so that all packed and shipped parts are protected from damage and deterioration.
A process to ensure that parts requiring special environments are identified and stored accordingly.
A process for monitoring the effectiveness of the quality system of any supplier. This process should include a self-evaluation program that:
Identifies distributor personnel responsible for self-evaluations;
Specifies the frequency of audits;
Identifies the applicable quality system standard;
Defines adequate records the distributor must create to document the audit.
Sofema Aviation Services offers EASA Compliant Logistics & Stores Training. For details please see here or email: office@sassofia.com
