General understanding regarding reporting
 Are you familiar with AMC 20-8
How effective is your personal reporting into your organisations Quality System?
How many times have you reported in the last 12 months?
Are you familiar with the Voluntary Reporting System?
If yes when do see it being used? â General
Why do Organisations âunder performâ in regards to the collection of reports from Certifying staff.
Well first we have to agree that they do in fact under perform.
Please consider the following questions:
1/ Are you happy that as an Organisation you have assessed the Risk and exposure across the business to reduce it to its minimum exposure within the context of the organisations âreasonableâ expectations (Here we reference the term as low as reasonably practicable ALARP).
2/ Are you happy with the level of reporting within the organisation? not just the events, which have happened but also the ânearly eventsâ how are you measuring the effectiveness of your internal reporting system?
Please Note â
As a general guide for every Mandatory Occurrence Report (MOR) or Service Difficulty Report (SDR).
There will be a further 30 events, which should be reported into the internal system, and possible 300 ânearly but not quite eventsâ, which can be understood as an exposure.
3/ Are you managing the competence of all front line and key staff to an organisational standard? How are you measuring the effectiveness of this standard?
4/ How strong are the internal procedures and processes? Again how are we measuring the âsuccessâ of our procedures (Do we audit for performance or only compliance?)?
So lots of things to consider and off course potentially lots of exposure
We do not mean to create situations, which cause accidents or even worse fatalities â but it happens and will continue to do so âŠâŠwhy ?
Consider a couple of documented events:
1/ AeroperĂș Flight 603 was a scheduled flight from Miami International Airport in Miami, Florida (KMIA) to Comodoro Arturo Merino BenĂtez International Airport in Santiago, Chile (SCEL), with stopover in Peru. On 2 October 1996, the aircraft flying the final leg of the flight crashed, killing all on board.
The aircraft had been washed and a âmechanicâ had covered all static orifices with Duct Tape. The aircraft took off at night and the crew were unable to understand what was happening and lost control of the aircraft.
A completely serviceable aircraft crashes into the ocean with the loss of 70 lives.
2/ ValuJet Flight 592 was a regularly scheduled flight from Miami International Airport to Hartsfield-Jackson Atlanta International Airport. On May 11, 1996, the ValuJet Airlines McDonnell-Douglas DC-9 operating the route crashed into the Everglades about 11 minutes after taking off from Miami as a result of a fire in the cargo compartment caused by improperly stored Company spares (Co-MAT), killing all on board.
Expired Chemical Oxigen Generators were loaded still primed into the forward cargo compartment of the DC9 aircraft Several Generators activated causing a chain reaction which caused an inferno which brought down the aircraft into the florida everglades with the loss of 110 lives.
In both of these cases the root can be traced to poor or weak procedures and whilst the direct cause is human error we have a number of contributory factors which focus on How the organisation is managing its systems and processes.
When we look back with hindsight we can see clearly all elements, which have together conspired to create the pre-cursor,s which allow the event to happen.
However, it is too late when âsomethingâ has happened.
The Role of EASA within MEMS â SMS What is the Story
With the issue of amendment NPA 2013/01 EASA attempted to introduce regulations which would align EASA Part 145 with the requirements of ICAO annex 6 & 8 and subsequently ICAO Annex 19.
Unfortunately the NPA was withdrawn and 5 years later we are still waiting.
Do we have to be told to do Something?
You would think not and it is here we can make a difference.
It is not expensive to commit an organisation to an integrated SMS/MEMS process all it takes is leadership and a willingness to implement a real and effective system.
Too many organisations unfortunately have âbought the SMS bookâ and keep it on the shelf.
Please consider
How many times have you amended your SMS documentation since the launch of your SMS Program ?
How are you measuring the effectiveness if your SMS training?
Final Comments
Where there is a will there is a way â means a small change of mind set can result in a significant reduction in exposure which on a good day can also generate financial benefits be reducing losses and improving efficiency across the business areas.
Sofema Aviation Services offers a range of EASA compliant vocational and regulatory training. For any comments or questions please email office@sassofia.com
