Sofema Aviation ServicesĀ www.sassofia.comĀ takes a look at what SMS related activities should be addressed in the context of the Organisational 145 SMS.
Safety CommunicationĀ (AMC1 145.A.200(a)(4) Management system)
Communication both Vertically and Horizontally throughout the business is very important in the context of delivering an effective Aviation Safety Management System (SMS)
With the introduction of SMS within the EASA Part 145 Organisation, a number of important elements need to be considered and embodied within the system. Additionally to ensure that we validate both the implemented change elements as well as various activities.
(a) The organisation should establish communication regarding safety matters that:
- (1) ensures that all personnel are aware of the safety management activities, as appropriate for their safety responsibilities;
- (2) conveys safety-critical information, especially related to assessed risks and analysed hazards;
- (3) explains why particular actions are taken; and
- (4) explains why safety procedures are introduced or changed.
(b) Regular meetings with personnel, at which information, actions, and procedures are discussed, may be used to communicate safety matters.
Safety PromotionĀ ā Marketing our SMS (GM1 145.A.200(a)(4) Management system)
Getting the SMS Safety Message Across Starts with the Safety Promotion Consider the following Elements.
(a) Safety training, combined with safety communication and information sharing, forms part of safety promotion.
(b) Safety promotion activities should support:
- (1) the organisationās policies, encouraging a positive safety culture, creating an environment that is favourable to the achievement of the organisationās safety objectives;
- (2) organisational learning; and
- (3) the implementation of an effective safety reporting scheme and the development of a just culture.
(c) Depending on the particular safety issue, safety promotion may also constitute or complement risk mitigation actions.
(d) Qualifications and training aspects are further specified in the AMC and the GM to point 145.A.30.
Management System Documentation –Ā GM1 145.A.200(a)(5) Management system
(a) The organisation may document its safety policy, safety objectives and all its key management system processes in a separate manual (e.g. a Safety Management Manual or Management System Manual), or in its MOE (see AMC1 145.A.70(a), Part 3 āManagement system proceduresā).
NoteĀ – Organisations that hold multiple organisation certificates within the scope of Regulation (EU) 2018/1139 may prefer to use a separate manual in order to avoid duplication.
That manual or the MOE, depending on the case, should be the (Primary) key instrument for communicating the approach to a management system for the whole of the organisation.
(b) The organisation may also choose to document some of the information that is required to be documented in separate documents (e.g. policy documents, procedures).
In that case, it should ensure that the manual or the MOE contain adequate references to any document that is kept separately. Any such documents are to be considered as integral parts of the organisationās management system documentation.
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