January 23, 2024


Sofema Aviation Services (SAS) www.sassofia.com considers the key elements involved in a fully EASA Compliant Aircraft Store


The effective management of aviation store operations is fundamental to ensuring safety, regulatory compliance, and efficiency in the aviation sector. Here we consider the roles, responsibilities, challenges, and best practices within aviation store management, focusing on inspection approvals, meticulous record-keeping, and managing personnel competence.

  • The Aviation Stores Inspector is the first line of defence to support the 145 organisations’ obligation to maintain diligent oversight of all incoming material to ensure it complies with all requirements. In addition, it ensures that vendors are managed following the organisation’s supplier evaluation system.
  • The following information provides general support and guidance information to assist the Incoming Inspector to carry out all elements of the required process. If there are any doubts the part should be placed in Quarantine and the Quality Manager contacted for resolution.

EASA Compliant Part 145 Aviation Store Roles and Responsibilities

Manager / Senior Store Person – Key Responsibilities:

  • Managing supply services.
  • Ensuring efficient operation of the store system.
  • Training personnel on supply procedures.
  • Implementing store-related procedures.
  • Supervising stock recording and invoice pricing.
  • Ensuring necessary inspections and certifications.
  • Ensuring ongoing training and competence among store personnel.

Stores Inspector –  Persons Holding Inspection Approval:

  • Authority & Responsibility: Issue authorisations based on inspection outcomes, ensuring compliance with organisational and regulatory standards.
  • Operating the rejection system for scrap items.
  • Ensuring repair or rework items are correctly directed.
  • Maintaining stock and shelf life registers.
  • Ensuring proper storage conditions, particularly in quarantine areas.
  • Reviewing stock records and maintaining adequate stock levels.
  • Responsibility: Ensure material compliance with quality standards and manage vendor relations according to the supplier evaluation system.


  • Ensuring Regulatory Compliance (Keeping up-to-date with evolving regulations and standards.
  • Maintaining accurate and accessible GRN Registers, Shelf Life Registers, and records of rejections.
  • Effectively tracking and disposing of items with finite shelf lives.
  • Detecting and addressing anomalies during inspections.
  • Managing the process of item rejection and disposal efficiently

Additional Store Persons – Duties Include:

  • Handling receipt, storage, rotation, and issue of store items.
  • Maintaining security and upkeep of store areas.
  • Managing storage of various part classes.
  • Issuing release documentation and conducting stocktaking.
  • Performing and recording dispatch inspections.
  • Maintaining essential records.
  • Ensuring correct labelling, packaging, and storage of stock.

EASA Part 145 Stores System Best Practices

  • Ensure Continual Training and Skills Development
  • Provide Regular, updated training programs for staff.
  • Utilizing digital systems for record management and conducting regular audits.
  • Ensuring clear communication across all levels of operations.
  • Establishing clear protocols for handling rejected and expired items.
  • Regularly evaluating and managing vendor relationships to ensure compliance and quality.

Next Steps

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Sofema Aviation Service www.sassofia.com and Sofema Online www.sofemaonline.com provide multiple EASA and FAA compliant Stores & Logistics Courses -see the applicable website or email team@sassofia.com


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